Conditions of funding

Conditions of funding

This page provides guidance on how to resolve the specific conditions of funding for your Scotland’s Public Sector Heat Decarbonisation Fund project, including where to find conditions and the key dates for resolving them.  

Detailed advice on the most common conditions and what is considered sufficient evidence to satisfy these conditions is available to download. 

The importance of conditions  

Scotland’s Public Sector Heat Decarbonisation Fund conditions help us and you – as stewards of public money – to ensure that projects are being well managed and remain compliant in line with scheme criteria.  

Submitting conditions information at the associated milestone enables your relationship manager to understand your project and verify the eligible grant value as it progresses so that any payment requests can be approved. We advise submitting this information as early as possible and by no later than the original expected discharge date. 

Failure to provide the information required to resolve conditions within a reasonable timeframe after the associated milestones are reached may result in grant payments being withheld or funding reclaimed at the end of the project. 

Where can I find conditions? 

Specific conditions relating to your project can be found in Schedule 2 of your Grant Offer Letter. The conditions will also be listed in Step 3 of your monthly monitoring report to ensure these are reviewed each month and you can provide updates on progress. 

All grant recipients must provide an updated application form on completion of your project so that we can verify the total eligible grant value before final payment is made. This should confirm the final energy saving values and costs with evidence of the energy savings calculations if any changes since previous assessment. Any changes to the energy savings calculations should be communicated as soon as these are identified, usually following completion of detailed designs, as these changes may affect eligible grant value and subsequently your contribution. 

If there are any changes to the project scope, you should inform us of these at the earliest opportunity and follow the change request process (please see the change requests webpage for guidance).   

When and how can I resolve conditions? 

Conditions are expected to be resolved at key milestones as your project progresses. 

Once you reach the relevant milestone, you should provide the required information to your relationship manager for review. We will confirm once the condition is considered resolved. Some conditions will require technical assessment and you may be contacted by a member of our energy and carbon technical team with any queries. 

Any questions? 

Please see the ‘frequently asked questions’ webpage or ask your relationship manager for support!