Please note:
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When submitting your proposed PCR, your project must still comply with scheme requirements and grant funding conditions – including admin and ancillary (A&A), cost caps and co-funding commitments.
Project change requests
What is a project change request (PCR)?
A project change request (PCR) is a formal process used to propose and manage changes to your Social Housing Decarbonisation Fund (SHDF) Wave 2 project.
This involves any adjustment to your approved application, such as changes to the project scope, objectives, budget, timeline or other key elements.
PCRs ensure that changes are reviewed, approved and documented – maintaining project integrity and compliance with scheme requirements.
Who to contact
For any changes or issues regarding your project, your single point of contact (SPOC) and Salix project support officer (PSO) are your primary points of contact.
They are well-equipped to guide you through the PCR process and provide support. They can help answer questions, help you prepare your PCR and ensure that all necessary steps are followed.
Submission deadlines
From April, PCR requests will be due by 5pm on the Wednesday of the first full working week of the month. This will be the case each month going forward.
We're making this change as we approach the latter stages of the scheme, there is an increased volume of PCRs being submitted which require more time for review.
Please continue to work with your SPOC and PSO ahead of submission so that they can support you in ensuring that your PCR is ready for review.
If your project requires a PCR, be sure to consider:
- Early discussions: engage with your SPOC/PSO as soon as you identify the need for a change. Early communication helps address potential issues before they escalate and ensures that you have ample time to make necessary adjustments.
- Significant changes to your project: altering your project scope – including changes to your budget, number of homes, or finance agreements – should be discussed with your SPOC/PSO and reflected in a PCR. Submissions of PCRs should occur within the monthly governance cycle to provide sufficient time to complete the necessary quality assurance checks and will enable the PCR to be considered through the formal approval processes.
- Minor adjustments: for smaller changes to your project (e.g. removal of measures, timeline extensions - including extra time for lodgements up to 26 May 2026), it’s still important to notify your SPOC/PSO promptly. Even minor adjustments can impact the overall project, so timely communication ensures that these changes are managed effectively.
Required details
You don’t need to provide all the details of your proposed change upfront.
Your SPOC/PSO will guide you on the necessary information and documentation needed for the PCR if one is required.
Focus on providing a clear summary of the change and its impact and let your SPOC/PSO help with the specifics.
The PCR process
You are viewing:
Step 1
Step 1
Identify the need for a change
Review your project scope and identify any aspects where changes may be necessary, such as adjustments to the project scope, budget or timeline.
Step 2
Contact your SPOC/PSO for a discussion early
- Reach out to your SPOC/PSO to discuss the potential change at the earliest opportunity. This conversation helps in understanding the implications of the change and exploring possible solutions.
- Your SPOC/PSO will help determine if a PCR is required or if there are alternative mitigations that could address the issue instead
Step 3
Prepare and submit your PCR
- If a PCR is needed, your SPOC/PSO will assist you in drafting and finalising the change request, ensuring it includes all necessary details and documentation
- Please ensure that you have considered and adhered to the scheme requirements when developing your PCR
- The completed PCR will be submitted for review (please note that complex PCRs may require more time for review)
Step 4
Review and decision
- Your proposed PCR will be reviewed and the potential impact on the project will be assessed
- Once a decision has been reached, the decision regarding your change request will be communicated to you, including any approved modifications or required adjustments/actions
Please note: Your project should continue to deliver in line with approved expectations until your PCR is approved. PCRs should not be completed retrospectively.
Top tips for grant recipients
- Ensure you provide any supporting documentation to your SPOC/PSO. This includes submitting an updated baseline document.
- Document names should follow the naming convention:
[Name of GR] [PCR number] [Month] [Version number]
(e.g. Salix Finance PCR01 December 2026 V1)
- Stay in regular contact with your SPOC/PSO throughout the process
- If additional details or clarifications are needed, your SPOC/PSO can provide guidance and support
- As more information becomes available, inform your SPOC/PSO
- Provide updates as soon as you have new information or if there are any significant changes – don’t wait until all details are finalised before reaching out
- This helps keep the process moving and allows for timely review by other stakeholders
- If your SPOC/PSO requests additional information or clarification, address these promptly
- Their feedback can help refine your request and ensure that all necessary details are included
