Frequently asked questions

Last updated August 2022

1.    How many applications can I submit for our organisation?
Whilst there is no limit on number of applications per public sector body, we recommend that Applicants planning to submit multiple applications consider how they can deliver all these projects simultaneously. For simplicity, Applicants often choose to group planned works together into one application, as individual applications are processed and assessed separately. Each successful application will then result in an individual grant being awarded, with the grant recipient required to submit separate documentation for each project funded to comply with the scheme’s reporting and monitoring requirements.
Where multiple applications are submitted, there will not be the option to merge these individual projects granted funding into one project. 

2.    Is there a cap as to how much I can apply for?
There is no limit to the size of grant value that a public sector organisation can apply for.

3.    Can I simply resubmit our unsuccessful Phase 3a application?
The criteria and guidance have changed for Phase 3b, so please be advised that previously submitted applications might not be eligible and that adjustments should be made to ensure eligibility.

4.    Will successful applicants simply be the first to press the button when the Application Portal opens?
Applications are assessed in the order they are received, but only fully complete and eligible applications will be taken forward to full technical assessment. Salix recommend that you have your application fully ready to submit when the portal opens.

5.    Can we apply for funding, and then defer the work?
The work must complete by the date specified in the Grant Offer Letter, which will normally be 31 March 2024 for single year projects and 31 March 2025 for multi-year projects. Your application should include a full project plan to demonstrate how you will deliver the project within these timeframes. Applicants wanting to take a ‘planning year’ approach, where they bid for Phase 3b funding but do not plan to begin receiving any funding for works until the 2024/25 financial year, must specify that they are doing so in the application form. More details are available in the scheme Guidance Notes.

6.    Do I need to register for a Salix portal/website password before the application portal opens in September?
We recommend registering for our portal/website in good time and ahead of the Application Portal which is expected to open in September.

7.    Can I see who was successful in PSDS Phase 3a? 
A list of projects awarded funding through Phase 3a, and short summaries of these projects, can be found on the scheme’s gov.uk page here.

8.    Why are applications assessed in the order that they are submitted?
The Public Sector Decarbonisation Scheme attracts a large number of good quality applications. To ensure fairness and objectivity, applications have been assessed in the order they were received for all application windows to the Public Sector Decarbonisation Scheme so far.  Awarding funding in this manner is the most efficient way to assess applications, ensuring that funding is awarded as quickly as possible. This provides grant recipients the maximum length of time possible to prepare and complete their projects before the deadline.
All applications must meet the scheme’s stringent minimum quality standards, and funding is only awarded to projects which pass scrutiny by technical experts. This ensures that projects funded through the Public Sector Decarbonisation Scheme represent value for money. 

9.    Why are hybrid heat pumps not eligible?
Funding will not be awarded through Phase 3b to new heating systems that are dependent on fossil fuels, such as hybrid heat pumps or systems relying on new fossil fuel boilers. As the Public Sector Decarbonisation Scheme is focused on decarbonising the public sector, fossil fuel technologies are specifically excluded from Phase 3b. 


10.    My boilers like-for-like costs are more than 12% of the total project costs. Can I cap this at 12%?
Applications for projects where the like-for-like cost of replacing the heating system is over 12% of the total project cost are expected to contribute their full like-for-like costs.

11.    Why is there a cap on the percentage of energy efficiency that can be included in the application?
The threshold has been set at 58% to ensure that the scheme can achieve its carbon savings objectives while continuing to allow funding to be spent on energy efficiency measures to support low carbon heating measures, as part of a whole building approach. 

12.     What sectors make up the funding caps and what if my application includes sites across multiple different sectors i.e. a local authority application covering schools and council buildings?
To ensure the PSDS Phase 3b funding is allocated fairly across the public sector, Applicants will be divided into funding allocation pots. The pots cover the sectors ‘health’, ‘education’ or ‘other’. Applications that cover multiple sectors will be classed as ‘other’.

13.     When will we know if we are able to claim funding in this financial year (2022/23)?
The ability to allow Phase 3b grant recipients to claim grant funding in 22/23 financial year depends on whether there is sufficient budget arising from underspend due to Phase 3a projects either being abandoned or descoped. We therefore ask that Applicant’s plan for the eventuality that any spend they wish to incur in the 22/23 financial year can be covered by the eligible bodies own project contribution. Noting that, no grant or like-for-like contributions can be claimed as project spend until a grant offer letter is signed and accepted by the grant recipient. We will confirm with the grant recipient at the earliest opportunity whether there is sufficient budget to cover any eligible spend in 22/23 financial year.