Social Housing Decarbonisation Fund Hive – Wave 2 financial reconciliation resource hub

  • Date of last update: Tuesday 12 August 2025
  • Content last updated: page first published

 

Please note: this is a live page and additional activities and resources may be added over time to better support grant recipients as they navigate the closure process.

Purpose of financial reconciliation

Financial reconciliation confirms the amount of Social Housing Decarbonisation Fund Wave 2 funding spent on eligible costs within the financial year. 

This process provides assurance that reported expenditure (both grant and co-funding) has been spent in line with scheme rules, supports audit readiness and assists with cross-government reporting and auditing obligations.

Your April submissions are particularly important as it serves as the final reconciliation for the previous financial year.

Submission deadlines for 2025/26

Deadlines for 2025/26 reconciliation processes will be confirmed as soon as possible. Please prepare in the meantime by following the advice below.
 

Who to contact for support

Please liaise with your SPOC as your first port-of-call.

If your SPOC is unable to support your query, the department is happy to arrange one-to-one calls for further support. 

Requests for additional support from the department should be made via your SPOC. 

Preparation for upcoming financial reconciliation windows

As we look ahead to the next reconciliation window, we encourage all projects to begin preparing early to ensure a smooth and timely submission.

During the previous reconciliation period (April 2025), several projects experienced challenges, particularly with incomplete or delayed documentation. To avoid similar issues, we strongly recommend reviewing your records now and identifying any gaps or areas that may require attention.

Please ensure that all necessary documentation is in order well ahead of any upcoming deadlines.

If you have any questions or need support, contact your SPOC.

The below information aims to provide support for:
•    organisations completing or correcting their final submission for each financial year
•    those responding to follow-up evidence requests
•    projects seeking clarification on categorisation or eligibility

Submissions and resubmissions

If you need to make changes or submit missing documentation, please contact your SPOC or the delivery partner as soon as possible.

 

Common pitfalls to avoid
  • Including ineligible costs (e.g. costs from outside the financial year or reclaimable VAT)
  • Missing evidence for sampled transactions
  • Misclassifying costs between capital and A&A
  • Failing to explain changes from earlier submissions

Taking time to review your submission before sending it in can help avoid delays later.